Daily Dupaco

Sunday, April 22, 2018

Eliminating paper clutter in your home

Eliminate paper clutter in your home

Ever feel like your home is drowning in paper?

It doesn’t take long for junk mail, bills, statements and other documents to hijack your countertops and work spaces. A lot of this paper is unnecessary—cluttering your home and the earth.

We’ve rounded up six ways you can start purging paper clutter in your home.

There are plenty of reasons to rid your home of excess paper:

  • Your home will be more organized.
  • You’ll spend less time paying bills and searching for lost files.
  • You’ll save money by avoiding late fees.

Sign up for electronic statements and bills

If you haven’t already, opt for electronic statements from your credit union and other services you use, including cable companies, utility companies and cell phone providers.

Dupaco Community Credit Union’s eStatements offer you a secure, paperless format of your account statements. You’ll receive an email or text alerting you when your eStatement is ready to view in Shine Online Banking. Plus, your statements are archived for years, eliminating the need to hang onto physical statements.

“Not only is this a good move for going paperless, it’s also a really good security measure,” says Kelly Liddle, fraud specialist at Dupaco. “This way, fraudsters can’t steal your statements from your mailbox, which would give them a picture into your financial world.”

If you have a Dupaco Visa credit card, you can receive and pay your bills electronically too.

READ MORE: See how you can earn Thank Use by signing up for a few of Dupaco's convenient services like eStatements and bill pay under Access

Pay bills electronically

It’s easier than ever to pay bills online. With Dupaco’s Bill Pay, you can automate payments so you pay your bills on time every time. (No more late fees!) Once you’ve created a payee, it’s automatically stored to make future payments even quicker.

And many businesses, including utility and service companies, will set up automatic recurring payments direct from your checking account, debit card or credit card. Contact your service providers to set up these payments.

Think twice about paper receipts

Sometimes, you can pass on the printed receipt at the checkout line.

Many retailers offer the option to email you a copy of your receipt. And you can opt to receive eReceipts from any transaction—withdrawals, deposits and transfers—with your Dupaco accounts.

If you use a Dupaco Visa, you can sign up for eAlerts, which offer real-time messages triggered the moment your credit card number has been used.

If you can’t get an electronic receipt, take the paper version so you can reconcile your account. Hang onto it if you think you might return the item or you need to show proof of purchase for tax-related purposes (see more about this in the next section).

Decide what to keep, digitize or toss

It’s time to tackle the papers already in your home. It can be time consuming, but it’s a straightforward process once you know how long to keep each type of document.

Here are some guidelines to get you started.

Keep forever

Keep—and safely store—important documents that are typically issued only once:

  • Birth and death certificates
  • Social Security and ID cards (even expired versions)
  • Passports (even expired versions)
  • Marriage licenses and divorce decrees
  • Copies of wills, trusts and powers of attorney
  • Adoption papers
  • Records of paid mortgages

Keep for seven years

This category includes all supporting documents for your income tax return and a few other items:

  • Records of selling a house or stock 
  • Records of paid-out loans
  • Records of sold investments
  • Mortgage documents

Keep while active

Hang onto any active agreements and contracts, including:

  • Warranty information
  • Insurance documents
  • Vehicle titles and loan documents
  • House and mortgage documents
  • Pension records/retirement plans

Digitize these documents

Digitize monthly statements, or hold onto them until you’ve reconciled them (unless you need them for tax purposes). You also can digitize:

  • Medical records (including bills, prescriptions and health insurance information)
  • Pay stubs (keep for one year)
  • Quarterly investment statements (keep for one year)
  • Keep until reconciled
  • ATM slips
  • Utility and phone bills (unless they contain tax-deductible expenses)
  • Credit card statements (hang onto statements you might need for business, taxes, proof of purchase or insurance)

Download this guide to determine what to keep or toss

Download this free guide to remember which items to keep and which items to toss

Shred unnecessary documents

Before you free your home of paper clutter, dispose of it properly to prevent identity theft. Use a cross-cut shredder to destroy and recycle any physical documents you no longer need.

Going forward, create a mail-filing system to help you stay on top of your mail, suggests Paula Ervolino, member service manager at Dupaco. It might be as simple as dividing your mail into three categories:

  1. Mail that requires action 
  2. Mail that can be shredded 
  3. Mail that can be recycled

“For the papers you don’t need, shred them weekly if you’re not doing it right away,” Ervolino says.

Back up your documents

Technology can fail when you least expect it. Back up any documents you digitize with an external hard drive, and store it in a safe location. For added protection, you also can back up your files on a password-protected cloud service so you can access them wherever you are.

More: Learn how you can save some green by going green

By Emily Kittle

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